Participants:
David, Herman, Tim, Saleem,
Adan, Robyn, Michelle, Veronica, Yolanda, Sandi, Bob, Ken, Steve, John, Tony,
Chris, Oscar, Joaquin, Mike, Mari, Rosana, Alisa
David Barney initiated the
meeting by stating that he couldn’t stay for the entire call since he was
teaching a class. He added that he will try to reschedule the class to able to
join the conference call in the future.
1.
Medical Chart Reviews: (Adan)
1.
Thanked everyone for their opinions through the e-mails regarding the medical
chart reviews. There seems to be some
confusion regarding the topic. He added
that the Centro will find (but not hire),
train, and coordinate the nurse(s) to
collect the data from the medical charts.
2. The OU trained nurses will then be
contracted-out by each of the sites for the
purpose of extracting information
from medical charts.
3. Consent will be now at the
discretion of each sites. Some sites have expressed
no need for further consent from
patients since the initial consent form already
allows for these other type of data
to be collected.
4. HRSA will support funding to each
site. The level and logistics to be
determined later with assistance from OU.
Projects are still to submit
an estimate to Betty for contracting the nurses. Veronica asked for clarification on the training of the
nurses. David said that the training
will likely take place over the phone.
2.
DC Grantees Meeting:
·
David stated that the
majority of the grantees wanted to have an all Titles meeting separately from
the Grantees meeting and not on a weekend. He solicited feedback on this topic.
·
Michelle asked if David
had any dates in mind.
·
David suggested to have
the meeting on a Tuesday/Wednesday or Wednesday/Thursday in early August before
classes start.
·
Steve suggested that
there might be a problem of meeting overlap.
·
David clarified that
the all Titles meeting will be held the week before.
·
Tony and Rosana
reiterated the benefit of having the meeting in conjunction with the all titles
meeting.
·
Robyn stated that if
probably would not be a problem for HRSA to have project officers available for
either meeting. However HRSA is worried about the burnout factor by having
these two meetings back to back since all Titles meetings take a lot of time.
·
Adan stated that HRSA
will be heavily committed during the all titles meeting.
·
It was recommended that
the meeting take place in late July.
·
Bob suggested that the
meeting be held later in the week when the airfares are much cheaper compared
to the early or middle part of the week.
·
All projects and HRSA
are to email Betty with their preference for the meeting dates and then the
Evaluation Center will decide.
3.
Project Reports:
Arizona Border HIV/AIDS
Care Project:
Trainings: The AZ AIDS ETC, Robert Castrillo conduct
training on January 16th at Sunset Clinic on HIV 101 for the nursing
and general staff. The training will be
rescheduled for January or February. AZ
ETC has scheduled a continuation of the January 16th training for
March 2002.
Robert is working with
Cochise County Health Department on HIV Grand Rounds for Cochise County health
care providers.
Mariposa Clinic returned
their completed Provider Assessment surveys to Impact Consultants. Impact Consultants will analyze the data and
submit the finding to AZ AIDS ETC for future training development.
Out Reach Activities: Yuma County – The Yuma County Health
Department (YCHD) and the AZ AIDS ETC worked together to train the new
volunteers at Puentes de Amistad. YCHD,
Puentes de Amistad and Campesinos Sin Frontera are working together on outreach
and educational activities in Yuma. The
next scheduled activity will occur at Western Arizona College on Valentine’s
Day. The promotoras of Puentes de
Amistad and Campesinos Sin Frontera continue their outreach to migrant farm
workers. The Yuma County Health Department is looking into way to conduct counseling
and testing in the fields. Gabby Leon
of YCHD is working with the foremen of the farms to use the buses used to
transport the migrant farm workers as a counseling and testing site. Puentes de Amistad coordinator Nena Garcia
is scheduling with the Farmworker Justice Fund for promotora training.
Santa Cruz County –
Platicamos Salud will hand out condom roses in Nogales and Rio Rico for
Valentine’s Day. Promotor Jose Bermudez
left Platicamos Salud and position has been announced. Once the new staff has been hired and
trained they will move forward with plan to outreach at the truck stops. Platicamos continues to provide the truck
stops with HIV informational pamphlets and prevention kits. Upon the hire of the new staff Enrique Gomez
will be contacted to reschedule the training/in service on outreaching to
target populations in Nogales Arizona-Sonora.
Cochise County – Cochise
County Health Department (CCHD) will follow up with Chiricahua Community Health
Center on their offer to help train their two promotoras. The Chiricahua Health Center has hired a
nurse practitioner the liaison to the ABHAC Project.
Gabby Leon (Yuma) and Sonia
Guerrero (Santa Cruz) attended the CDC Counseling and Testing Trainer of
Trainer in Portland, OR in December and have started to work with the promotoras
in their area.
The additional funds ($52,
237.) from the Congressional Black Caucus Initiative will allow the counties to
hire a part time staff to outreach to HIV positive individuals to bring them
into primary care and on ADAP.
Dissemination Activities: San Diego grantee meeting January 7-9,2002. Tony and
Barbara have submitted two asbtracts for the AIDS
conference in Barcelona.
Project Enrollment: The project enrolled one patient in Cochise
County and one in Santa Cruz County.
The total of patients enrolled with the new enrollments is 53.
Local Evaluation: Impact Consultants presented the preliminary
data from the Health Provider Assessment at the January 4th meeting
of the project collaborators. The
assessment instrument will be revised to capture demographics specific to the
respondent’s ethnicity.
Announcement: US-Mexico HIV Border Conference sponsored by
HRSA is scheduled for September 9-11, 2002 at the Westward Look in Tucson, AZ.
Conference call to be hosted on February 4th at 11am, Tucson time.
San Ysidro Health Center:
Programmatic- Rosana
·
Progress
on the development of the local social marketing campaign. Probably will have
the proposals in be the end of this month. She is also working on a semi-annual
report.
·
Contract
renewals-actually these are amendments to the contracts and this has been a
very time consuming process. Hope to receive the last of the contract
amendments from partner sites today.
Evaluation- Mari and Alisa
·
Update on data
submission (fax-in)-changed data submission from internet to fax on January 1st.
Have a new data person who is highly skilled. The fax submission is requiring
us to check data for accuracy before submitting and this is highly time
consuming and creating about a month long backlog. Also have been training and
retraining personnel on how to fill out the modules correctly.
·
HRSA
Semi-Annual report
·
Continue to
work on Focus Group data
·
will advise
with progress
|
OUTREACH: |
Individual Outreach |
|
|
235 177 |
|
|
Group Outreach |
||
|
69 4 0 15 |
|
|
Total number of contacts
(individual* & group) |
289 |
|
|
IN-HOUSE: |
Number of interviews and
data collected on HIV+
Clients:
|
48 |
* Individual Contacts include those who were tested.
Programmatic- Tony
* identified 3 new positives
Evaluation- John
Valley AIDS Council:
o without a SPNS Coordinator
* managing project by team
approach (4), working well
o still struggling with time protection of
physicians
o exploring social marketing campaign
o submitted an abstract for a conference in San Francisco in March
and it has been accepted.
o Feb. 21 and 22nd – Physician
training
o estimated 408 hours to complete chart
reviews
PROJECT DATA COLLECTION
ACTIVITIES
·
Project
data collection activities continue at a steady pace. As of December 31, 2001, there are 108 records in the
Local Database.
·
As
of January 22, 2002, a total of 231 forms have been entered in the multi site
database:
67 Demographic A Project
Implementation Date: 030101
66 Lifestyle B Project
Implementation Date: 030101
66 Risk Factor D Project
Implementation Date: 070101
14 Quality of Life
E Project Implementation Date: 070101
10 Barriers to
Care F Project Implementation Date: 110101
08 Client
Satisfaction G Project Implementation Date: 070101
OTHER EVALUATION ACTIVITIES
·
The
quarterly local evaluation and planning meeting was held January 25, 2002 in
Harlingen. The purpose of the meeting
is to address and resolve issues identified by the Project data collection
staff. Other agenda items included:
status of tickler systems for modular
updates, process for data collection on newborns, and development of procedures
for case closures.
·
The
quarterly Juntos Partnership meeting was held on January 25, 2002 in
Harlingen. Project partners
participated in an evaluation of the meeting process using a standardized
evaluation instrument.
Yolanda
o
partnership meeting
went well
o
evaluation progressing
smoothly
o
local data numbers
exceed numbers in the national database
o
numbers should equal
out soon
o
Dr. Garcia led
discussion on how the doctors in the area can improve network of
communication/care
o
worked with local
project on data related issues
o
exploring issues
regarding transfer of medical care
4. Other: nothing identified
Meeting adjourned at 11:05pm (CST)